Job Introduction

The Day Matron is an essential figure at Westminster Under School, being the first point of contact for pupils who are unwell or injured at school. They take a proactive interest in the general health and wellbeing of all pupils in the School; including offering a listening ear to pupils and being alert to those who are having difficulties, and work very closely with other members of staff as they seek to support, and care for pupils. They provide a pivotal point of liaison for the welfare of individual pupils in the School. They will report to, and be line-managed by the Assistant Master (Extra Curricular).

This is an exciting time to join the Under School, as we look forward to expansion to become a co-educational school for children aged four to 13 from September 2026. A key part of this role will therefore be to provide care to a wider range of children and how to support the changing needs of the School.

Role Responsibility

Responsibilities:

1. Medical matters

• Be the primary point of contact for pupils and parents concerning general medical, dental, dietary and welfare matters.
• Be aware of the nature of medical confidentiality and maintain patient confidentiality (except in matters related to safeguarding or whistleblowing). Communicating with colleagues on an as-needed basis.
• Follow all medical protocols and school policy
• Triage pupils for medical matters before addressing the matter or referring on externally by calling 111, taking a pupil to A&E or calling 999), where appropriate.
• Lead on the creation of Personal Emergency Evacuation Procedures (PEEPs) for pupils who need them.
• For pupils with specific conditions and/or medication, maintain appropriate care plans, distributing to staff as appropriate. 
• Ensure the collection and appropriate storage of non-prescribed medication and prescribed medication (including controlled drugs) and administer them correctly.
• If required and only in an emergency, accompany pupils to the local hospital, within normal working hours and if a parent is unavailable.
• Ensure First Aid boxes/bags are fully stocked and in date in School and the Pavilion; ordering supplies when necessary and maintaining inventory.  
• Liaise with the Senior Nursing Sister at Westminster School, to coordinate services, records, provision and policies where appropriate. 
• Monitor pupils carrying their own medication e.g. AAI’s and inhalers.
• Ensure first aid kits are checked and ready for school trips and sports fixtures, including adding relevant AAI's, inhalers and any other specific medication for pupils on the trips. 
• Regularly update Games registers with medical information. 

2. Administrative matters

• Maintain medical records (and incident reporting as appropriate) on the Under School online system for all pupils, especially those with severe conditions or allergies so that appropriate care can be given; ensuring all pupils’ personal medications are available and in-date, administering them when required at school.  
• Organise and maintain high standards of medical-related displays, signage, and information points throughout the school. 
• Maintain and update the list of trained first aiders in school.  
• Attend termly Health and Safety Committee to give First Aid updates. 
• Ensure HSE regulations regarding First Aid at Work are followed; and that the School’s approach in health matters is in line with statutory guidance and the requirements of ISI and other regulatory bodies recording/communicating/reporting as required by the School policy on First Aid and Health and Safety. External training for this will be provided.
• Have oversight of the budget for medical supplies.
• Monitor expiry dates for all supplies including pupils’ spare AAI’s, inhalers and other medication and arrange replacements as necessary. 
• Ensure their own training is regularly kept up to date and compliant.
• Undertake other tasks in the area of the pupils’ health and wellbeing as the Assistant Masters, Deputy Master or the Master might reasonably require. 

3. Safeguarding and pastoral welfare

The Day Matron shall:

• Safeguard the welfare of pupils at all times.
• Communicate regularly with all pupils both formally and informally, being sensitive to the differing needs and strengths of each individual, so that each pupil feels cared for, supported and advised.
• Liaise regularly with all staff to ensure effective pastoral care of the pupils.
• Report to the Deputy Master, in their capacity as Designated Safeguarding Lead, any pupils of concern.
• Understand and promote the School’s approach to Equity, Diversity and Inclusion, as well as the School’s strategic aims.
• Provide proactive pastoral and supervisory presence in the School

4. Pastoral responsibilities

The Day Matron shall:

• Be a positive and reassuring presence around school.
• Monitor the general pastoral wellbeing of all pupils in the School and report any concerns to the appropriate member of staff.  
• Ensure regular informal contact with the pupils and other new pupils over the first few weeks of their arrival at the School in order to help new pupils settle in to a new way of life.
• Be alert to those pupils who have particular vulnerabilities and may need extra support, sharing relevant information with the relevant staff as the need arises. 

As part of their induction, Day Matrons will gain further knowledge of their obligations with respect to:

• Safeguarding legislation (including Keeping Children Safe in Education [KCSIE] and Working Together to Safeguard Children [WTSC]).
• School policies and procedures.

Working hours

The Day Matron will work from 8.00 am to 4.30 pm Monday to Friday (term-time only), including INSET days and two preparation days at the start of the academic year.

The Ideal Candidate

Please refer to the below (attached) person specification.

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Safeguarding and Child Protection

Westminster Under School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Package Description

Required for: as soon as possible

Location: Vincent Square - Westminster Under School

Contract: full-time (term-time only), permanent

Salary: £25,000 pro rata, equating to a full-time equivalent of £33,382.35 per annum.

The School also offers a range of benefits, including:

 - free school lunches

 - private medical insurance (opt-in)

 - free access to the School’s leisure facilities, including a fitness gym (restricted hours)

 - access the School’s Cycle to Work Scheme and season ticket loans following completion of our standard probation period.

For this role, there is no fixed closing date. Applications will be considered on receipt and interviews may occur at any stage.

About the School

Working at Westminster Under School

Westminster Under School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 292 pupils, 43 teaching staff and 50 support staff.

Westminster Under School is a friendly and welcoming place to work. There is a real sense of community here and staff members quickly become part of the rhythm of life, both inside and outside the classroom. Social events are regular and varied, with plenty of opportunity to socialise outside working hours. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending a concert or a sports fixture.

At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply.

As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here.

Westminster Under School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

The School

Westminster Under School is a happy, ambitious, nurturing and inspiring world-class preparatory education for seven to 13 year olds. Pupils who love to learn are offered a supportive, dynamic and inspirational environment to fuel their curiosity. 

Located in the heart of London, the School overlooks the beautiful school playing fields in Vincent Square and is just a few moments’ walk from Westminster Abbey and the Houses of Parliament. It is closely connected to Westminster School; in 1943, Westminster expanded its educational scope by forming the Under School, and the two schools share the same Governing Body and the same ethos of a liberal education. 

Westminster Under School's curriculum is broad and diverse, aiming to foster a sense of wonder and inquisitiveness in children and encourage independent thought. The teaching programme goes above and beyond the National Curriculum and teachers are not tightly bound by syllabus. Pupils are taught a wide range of subjects by expert teachers who embrace opportunities for growth and promote diverse thinking, and who encourage them to ask questions about the world around them. 

While the School's standard of our education is of the highest quality, the School’s focus is not only on academic achievement. Westminster pupils receive a full and rounded education that includes sport, the arts and many opportunities to engage in community outreach; pupils frequently take part in concerts, plays and in both internal and external competitions, and the School hosts festivals and events throughout the year. Like its older counterpart, Westminster Under School is fully committed to each pupil’s spiritual, moral, emotional and physical development and wellbeing – with a particular emphasis on drawing out individual talent wherever it lies – and to prepare young people for fulfilled private and public lives.

From September 2026, Westminster Under School will have opened its brand new pre-prep for girls and boys at 4+ and girls will have joined boys in Years 3 and 7, at the 7+ and 11+ entry points. By 2030, with the introduction of girls into Year 9 at Westminster School in 2028, all year groups across the two schools, from ages four to 18, will be fully co-educational, reflecting the School’s dedication to inclusivity and excellence. 

Westminster School